Meeting Info/Agendas

Council meetings are held on Mondays at 7.30 pm in the West Room of the Parish Hall, Church Road.  Members of the public are welcome to attend.  Full Council meetings are held on every 2nd Monday in the month, Planning & Environment every 4th Monday in the month and Leisure & Amenities are held bi-monthly.  The Finance & General Purposes Committee meets on a quarterly basis in March, June, September and December; an additional meeting is held in November if grant applications are received.  

Use of Social Media

Please see the Council's Policy in relation to the use of Social Media and the filming/recording of Council meetings:

POLICY in relation to: Use of Social Media

The Openness of Local Government Bodies Regulations 2014, amended s1 of the Public Bodies (Admission to Meetings) Act 1960

Background

The new provisions of the 1960 Act address the existence of different means of reporting which include the use of social media. “Reporting” is defined in s1 (9) of the 1960 Act to include:

  • filming, photographing or making an audio recording of proceedings at a meeting (eg using a mobile phone, tablet such as an iPad, filming for a TV broadcast, recording for a radio broadcast);
  • using other means for enabling people not present at a meeting to see or hear proceedings as it takes place of later (eg live streaming);
  • written reporting or commentary on the proceedings during or after a meeting or oral reporting or commentary after the meeting. Examples of written reporting or commentary include: blogging, posting comments on Facebook or tweeting.

 Policy

  1. The Council will make the hall available to the public 10 minutes before and after meetings for setting up and any removal of any filming equipment.

    2.   Anyone intending to film, record, photograph or otherwise report on the proceedings of the meeting must identify themselves to the Chairman or Officer present on arrival in       order for their request to be facilitated.

     3.  The Chairman/Committee Chairman will, at the start of the meeting:

(a)   remind those who wish to film, record, photograph or otherwise report on the proceedings of the meeting of the restrictions in respect of vulnerable adults or children, eg HPC will not allow this without the consent of a responsible adult.

(b)   remind those in attendance and who will be participating in the meeting that subject to a) above, they may be filmed, recorded, photographed or otherwise reported about. Those in the ‘public gallery’, not attending to participate, may be included in a panning or panoramic shot as long as there is no zooming in or focusing on those where consent has not been given.

     4.  Those exercising the right to film, record, photograph or otherwise report must:

(a)   respect the rights of other people attending under the Data Protection Act 1998

(b)   be responsible for any claims or other liability resulting from them so doing and accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities

(c)    not edit the film or recording in a way that could lead to misinterpretation of the proceedings, or infringe the core values of the Council

(d)   not provide an oral commentary during a meeting

(e)   not act in a disruptive manner, which could result in being excluded from the meeting, eg: excessive noise, intrusive lighting, flash photography, asking people to repeat statements for the purposes of recording.

      5.  Councillors who choose to use social media during the meetings much refrain from disrupting other Councillors or Council debate.

      6.  Meetings or parts of meetings from which the press and public are excluded may not be filmed, recorded, photographed or otherwise reported on.

      7.  The Council will display the requirements as to filming, recording and broadcasting its meeting venues and those undertaking these activities will be deemed to have accepted them whether they have read them or not.

      8.  The Council will publish its policy on the filming, recording, photographing and otherwise reporting on proceedings of its meetings on its website. 

Click here for the next meeting Agenda.